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Driver Safety Scorecard: Steps to Assess and Improve Your Fleet Operations

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Maintaining and managing a fleet is no easy task. As a fleet manager, you are responsible for the safety of the drivers and the shipment. You should also keep an eye on the operating costs. At the same time, you need to ensure that the processes meet the compliance requirements.

A fleet management system can help you track and monitor the entire process, from pickup to delivery. You can use this software application to optimize your performance and reduce unnecessary expenses. Even if you work out many solutions to reduce the operational costs and enhance the performance, you will not get reliable results, if drivers don’t drive safely.

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Unsafe driving costs not just in terms of money, but also in terms of time and effort. It can also result in non-compliance, which can be an even bigger problem. Did you know that in the United States, employers collectively spend more than $60 million because of vehicle crashes?

If you don’t want your company to make such unnecessary expenses, you need to focus on safe driving. Also, following safe driving practices can help improve your fleet operations.

How Much Will Unsafe Driving Cost You?

The direct costs of unsafe driving include medical expenses, cost of the shipment, and the cost to repair vehicle damage. Apart from this, you may also need to send another backup vehicle to transport the rescued shipment. The employer will also need to spend on worker’s compensation, social security, and disability insurance if required.

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Apart from the direct costs, the company will also have other expenses. Rescheduling the shipment and making other arrangements can be very costly. More so, if you have an agreement regarding the timeline of the shipment.

Losing one vehicle in the fleet means that the schedule for the other vehicles needs to rearranged based on the shipment priorities. A new driver needs to be appointed or other drivers may have to work overtime, both of which become additional expenses for the company. A new driver may also not be able to start work immediately as he needs to undergo training.

The other costs that the company may incur include administrative costs such as documentation, reporting, insurance management, and such as well as accident investigation costs. The fleet manager and the supervisor will need to work overtime dealing with the accident and its outcomes.

So, unsafe driving can lead to many other related problems, which can eat into your company’s earnings. Plus, it could also cause bad publicity leading to negative branding. No matter how you look at it, a small vehicle accident due to unsafe driving can lead to a lot of issues not just in fleet management, but also for the entire company.

Driver Safety Scorecard helps fleet managers and company owners get detailed insights about every driver’s driving practices. If you have a telematics system to monitor and manage your fleet, then you can easily build a Driver’s scorecard based on the data obtained from the system.

What Factors are Evaluated in a Driver’s Scorecard?

A driver’s scorecard needs to focus on four major factors – aggressive driving, speeding, distracted driving, and seatbelt usage. Aggressive driving and distracted driving may overlap during certain times. If the driver had been distracted due to some reason, he may then start driving aggressively to make up for the lost time.

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Actions such as rude behaviour, frequent braking, passing in the shoulder lane, and erratic speeding may be constructed as aggressive driving. If the driver is not focusing on the road and veering into other lanes or doesn’t stop for traffic lights, it can be marked as distracted driving. Sometimes, the driver may not concentrate and ram into the vehicle in the front or slow down suddenly that the vehicle at the back hits this vehicle.

Turning off without switching on the indicators can be because of distracted as well as aggressive driving.

It is mandatory for drivers to wear a seat belt while driving. Most vehicles have a system that will automatically sound an alarm if the driver is not wearing a seat belt. Advanced telematics systems will also monitor seatbelt usage and send notifications if the driver is not wearing the seatbelt while driving.

One of the major causes of roadway accidents is over speeding. You can customise the telematics system by including the maximum speed limit of the vehicle. When the vehicle travels faster than the set speed limit, the concerned supervisors will be immediately notified. Another method is to fix speed limiters in the vehicle so that it will not be able to go faster than the stipulated speed limit.

All the factors are assigned points, which are then calculated to get a score for the driver’s performance. In some cases, points are assigned differently for driving before 6 in the morning or after 9 in the evening. As the points pile up against the driver, the fleet manager needs to take preventive action.

How Does the Driver Safety Scorecard Help Improve Fleet Operations?

The Driver Safety Scorecard gives you a clear picture of the performance of the drivers in your fleet.

Identify safe and risky drivers

This scorecard gives you accurate information about the way in which the drivers are driving. Based on data such as speeding, braking, collisions, seat belt usage, and other parameters, you can quantify a driver’s performance. Also, you will have accurate data when you’re preparing a report on the driver’s performance.

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You can have training programs for risky drivers. For distracted drivers, you can have an intervention program to identify the cause of the distraction and do the needful. By doing this, you may be able to convert risky drivers to safe drivers.

Reduce Possible Traffic Violations

The driver’s scorecard will let you know which drivers are more prone to traffic violations. You can intensively monitor those drivers to prevent possible traffic violations.

Reduce Possible Accidents

Another benefit of using the driver scorecard is that it could help reduce possible accidents. Analyse the track record of the driver to identify possible reasons the accidents could have occurred. If the accident was because of aggressive driving, a warning could be given or precautionary action can be taken.

In case the accident was due to over speeding, then speed limiters can be installed in the vehicles that the driver uses. On the other hand, if the accidents were due to distracted driving, then the fleet manager can talk to the driver to understand the reason for distracted driving and do the needful.

Lower Maintenance Costs

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Safe driving reduces the stress on the vehicle, which in turn eases vehicle maintenance. Aggressive driving and long idling time increase the vehicle’s fuel consumption. The scorecard helps fleet managers identify such parameters and do the needful. The telematics system enables fuel optimisation and notifies you when it is time for regular service. All of this will help lower maintenance costs.

Improve Insurance Rates

Many insurance agencies offer up to 25% reduction in associated fees when companies use a telematics system for fleet management. This is because insurance companies have found that there is a nearly 45% reduction in accidents when a telematics system is used. A telematics system plus a driver’s scorecard helps reduce possible traffic violations and accidents and increases fleet safety.

Conclusion

Driver safety is a very important part of fleet management. Ensuring the safety of the driver on the road, in turn, ensures the safety of the vehicle and the shipment. When drivers drive safely, possible accidents and violations are prevented.

Not only do shipments reach the destinations on time, but the business also grows. Therefore, it is very important that fleet managers focus on the driver’s safety. The accurate data obtained from a telematics system can help prepare a driver safety scorecard.

The benefits of using a fleet management system are many. You can ensure your driver’s safety and also enhance the performance of your fleet. Contact us to know more about how our fleet management system can benefit your business.

Importance of Predictive Analysis in Fleet Management

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Predictive analysis is the key to success for many businesses including a growing fleet management business. In today’s highly competitive business world, predictive analysis helps one to be prepared and analyze what may happen and thus be proactive rather than being laid back and deciding what to do after an event has occurred. Being a powerful decision-making tool, the importance of predictive analysis in fleet management includes improvement of efficiency and safety of vehicle conditions and driver behaviour.

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Predictive analysis is data-driven. Data is collected from all the sensors placed in the vehicle, traffic footages, GPS, cameras installed in the vehicle, and the software used to maintain the vehicle. Based on these data, conclusions are drawn and predictions are made for the future.

The most common problem faced by fleets today is safety. Millions of collisions happen every day on the road and managers have to take proactive steps in helping to prevent these accidents. But how can they do it when they are not the ones on the road with the vehicles?

Read Also: 31 Tips To Hire Best Drivers For Your Fleet

This is where predictive analysis comes into the picture. The data collected from various sources can give managers an insight into the causes of these accidents and help them find solutions to prevent these accidents. Most accidents occur due to the distracted driving behaviour of the drivers behind the wheel at that point in time.

Most of the employees of fleet management businesses work long hours. When drivers are on the road for too long they tend to get drowsy. Driving while they are drowsy can lead to dangerous collisions. Distracted driving behaviour can also lead to accidents.

When vehicles get into accidents, especially trucks and containers, not only are the lives of the people involved in the accident threatened but also of the people present in that area during that time. Many lives are at risk in an accident.

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Fleet management includes not only tracking of the vehicles but also vehicle maintenance, improvement of brand reputation, driver risk management and most importantly, improvement of efficiency and productivity thus reducing costs and so improving profits.

Importance of Predictive Analysis in Fleet Management


Data is the driving force behind all business decisions today. Managers need to analyse all the data available to them on their business thus making informed decisions to get the best output. This is also the key to getting ahead of the competition in the industry.

Predictive analysis in fleet management based on the data available helps managers to take action even before a problem occurs helping them always be a step ahead of others.

Data can be taken from the telematics software installed in the vehicles, cameras in and around the vehicle, traffic cameras, sensors in the vehicle and other sources. Most fleet managers have the technology at their disposal. The importance lies in knowing how to use these technologies.

Having a pile of data and not knowing what to do with it or how to make the best use of it is the major drawback most businesses face.

Businesses with big fleets have a lot of data at their disposal all the time. They monitor the performance of their vehicle in real-time and they get live data based on even the tiniest details of their vehicles. Managers have to know which of these data they have to use at what times. With all these data, managers can identify trends and patterns that occur and problems that may arise.

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Predicting the problems that may occur helps them save money, time, and reputation. Even one major accident that occurs can lead to wastage of a lot of money in the form of repairs, increased insurance premiums, compensations to the injured, legal expenses, compensation for loss of goods, and also loss of customers due to the injury to their brand reputation.

The key areas where predictive analysis comes into the picture in fleet management are:

  • Predictive maintenance of vehicles
  • Driving risk management
  • Cost control
  • Fleet productivity

1. Predictive maintenance of vehicles

Predictive analysis is useful in monitoring the health of your vehicles and seeing when maintenance is required. The various sensors placed in the vehicle can help you identify how they are working and see if there is any deterioration in the performance of any of its parts. Engine health is monitored constantly so that any small requirement can be fulfilled quickly.

Read Also: 31 Ways to Reduce Fleet Maintenance Costs

Scheduling regular service of the vehicles can help improve its functioning and increase its lifespan. It also reduces the risk of an unexpected breakdown of the vehicle or failure of any of its parts.
This can also help the managers identify when a specific vehicle has to be removed or replaced with a new one in the fleet.

2. Driving risk management / Prevention of accident

As previously mentioned, distracted driving is the main cause of accidents on the road. Drivers may drink and drive or they might be tired or drowsy when driving. It is the job of the managers to make sure that this does not happen.

Telematics systems in the vehicles give managers data about driving patterns of each driver. Data about harsh braking or acceleration and risky driving on the roads is available and based on that, the driving record of each driver can be maintained and they can be provided customized training in their weak areas.

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Data about accidents are also available to managers. When analyzing this data, you can identify certain patterns as to why these accidents occur and how they can be prevented. By taking this job into your hands, you ensure not only the safety of your driver but also the safety of the other drivers on the road, the pedestrians and also of the cargo.

3. Cost control

When running a business, it is difficult to predict all your expenses. You may have a specific budget and a view of where all costs will be incurred. But it is not always fixed and in one way or the other, some unexpected expenses will find you.

When running a fleet, you will always encounter unexpected costs. It may be in the form of repair of damages to the vehicle or increased insurance premium after an accident. The best way to not lose a lot of money is to be prepared to face any problem that may arise or prevent the problem from arising with the help of predictive analysis.

Cost-cutting and profit maximization is the main motive for managers and predictive analysis can help you to cut costs by a large margin.

4. Fleet Productivity

No fleet will make it in the long run unless it performs its functions well and makes deliveries on time and in good condition. Customer satisfaction is the key to success. As long as your customers are satisfied, they will remain loyal to your business and that will help your business prosper.

With the help of predictive analysis, data is compiled and evaluated to find out the best course of action in each situation. When the vehicles are in perfect condition and when drivers are also in their best forms, the efficiency of the fleet will improve.

According to the condition of each vehicle, jobs can be planned and done efficiently. Schedules can be maintained properly, deliveries can be made on time and customer satisfaction can be maintained.

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For example, you predict that a truck that you had assigned for a specific job in the future requires maintenance work now. If the truck is taken for maintenance now, it will be in its best condition to perform the job in the future or you can assign another truck for that job. It prevents the case of the job not being done due to lack of maintenance.

Predictive analysis is a very powerful decision-making tool. When decisions are made based on data already available to them, it becomes more effective as there are chances of the same situations occurring again. Being proactive and taking measures against your predictions that are based on data will help you stay ahead of the competition and make your way to success.

Data about thousands of tiny details of the fleet is available from various sources. Not all these details are necessary and so you have to identify the required data, compile it, analyze it and come to a conclusion. You have to identify the challenges you may face first before collecting the data on it and analyzing them.

Fleet management is not an easy task. With many vehicles under your command, you have to make sure that deliveries are made on time, the drivers are carefully doing their job while abiding by all the regulations and that there are no illegal actions done by your employees that may affect your business in a bad way.

Read Also: Top 5 Tips to Increase Efficiency of Your Fleet

Predictive analysis can help you in handling all these cases because you are prepared to face whatever may happen.

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Predictive analysis is one of the latest trends in the fleet management industry and intelligent managers are realizing its value. Knowing what is about to happen beforehand can help you take measures and be prepared for whatever is about to come.

In today’s competitive world, managers have to be updated with all the latest technologies and be aware of what is happening around them for their business to survive.

This is where the importance of predictive analysis in fleet management comes in. It can help you in preventing accidents and risky behaviour of drivers, predicting maintenance of vehicles, controlling costs that are incurred and improving efficiency and productivity.

Productivity Challenges Faced by Fleet Managers

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Fleet managers are entrusted with managing the operations of a fleet efficiently and profitably. Managing a fleet involves the management of a team of personnel who handle various tasks daily to keep the operation running. Constant monitoring of information and personnel is a major productivity challenge faced by the fleet team.

The key factors that affect productivity are time and expenses. An efficient system to curtail and streamline them both will see an increase in productivity. 

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The productivity challenges faced by the fleet managers involve the office team, drivers of the fleet and the customers. Here is a look into the challenges faced in the different aspects of fleet management.

1. Time Spent on Administrative Tasks

Fleet management involves loads of administrative tasks to be done to keep the fleet in operation efficiently and profitably. The tasks are unavoidable but highly time-consuming.

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Providing quotes for new customers, invoicing the existing ones, identifying workers for each task, delegating tasks to them, collating reports sent by the fleet, keeping customers informed, managing expenses are the daily activities that consume time when done manually.

This concentration on daily mundane matters affects the productivity of the fleet managers and their team. This productivity challenge can be mitigated to a large extent by adopting suitable fleet operation software.

This will aid the fleet management in the prompt and easy management of routine operations. The fleet managers can then focus on core business matters.

Read Also: 31 Tips To Hire Best Drivers For Your Fleet

The software will help in a digitized workflow with less paper records to be stored. Searching for records will take less time. The chances of miscommunication and human errors will be very low.

Routing and scheduling of the vehicles, managing vehicle expenses, scheduling vehicle maintenance and vehicle checks can be done efficiently in less time.

Minimizing time is essential as time is directly related to money. The actions and tasks may sound trivial but it does add to costs and costs affect productivity.

2. Fuel costs

Fuel expense is a major productivity challenge for all fleet management. Fuel prices vary with the global conditions, cost of crude oil and the government levies.

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Keeping fuel costs to the minimum is the key to running the operation profitably. This involves tracking fuel consumption, fuel overuse, driver behavior and idling time.

The extensive and winding route the fleet operates on results in the excess use of fuel. The driver’s driving habits also result in extensive fuel consumption. The sudden braking and speeding, and idling of the vehicle cause an increase in fuel consumption.

A fuel optimization software application can create efficient and optimal routes for the vehicles so that they are continuously on the move with the least idle time off the road. Reducing the idle time reduces engine wear and tear and correspondingly the maintenance costs.

The digitized system records, stores and tracks all the data being sent from the vehicles. It enables fleet managers to monitor driver behavior and performance.

3. Vehicle Maintenance Costs

Regular maintenance of the vehicles is required to keep the fleet running smoothly. Routine and preventive maintenance has to be scheduled for every single vehicle in the fleet to prevent breakdowns. Keeping the fleet operating efficiently is a major productivity challenge faced by fleet managers.

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Scheduling maintenance, routine as well as preventive, manually is time-consuming and prone to errors. A maintenance software application will greatly reduce the time required for this activity and will be more accurate. No vehicle will be overlooked.

The maintenance expenses incurred vehicle-wise are tabulated. This will help in deciding whether to refurbish or replace the parts, to retain or discard the vehicle from the fleet.

A decision can be taken on vehicles lying idle in the yard whose insurance and registration expenses are still incurred by the company.

Read Also: 31 Ways to Reduce Fleet Maintenance Costs

The fleet needs to comply with the emission regulations of the regions it operates in. The management has to decide on the composition of the fleet depending on the regulations. They can decide on the purchase of vehicles running on alternative fuels that have less or zero emissions.

The fleet management can decide on what type of vehicle to buy for the fleet and which vehicle can be disposed of based on the data available.

4. Management of Drivers

A key productivity challenge for fleet managers is driver productivity. Driver safety and behavior is of major concern to the fleet managers. Good drivers are an asset to the fleet.

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The costs incurred in maintaining drivers are high. This expense is offset by their behavior on road and safe driving skills.

Driver safety programs have to be conducted periodically to keep the drivers abreast of the traffic regulations and road rules.  They should be educated on good driving habits.

Excessive speeding, accelerating, sudden braking are actions that are detrimental to the vehicle and are hazardous to the traffic on the road. Idling of the vehicle is another common action that results in excess fuel consumption. It affects the operation of the engine. The drivers have to be briefed on how to keep costs down.

Periodic assessment through software applications can help monitor driver behavior. This data helps the management in taking decisions as to whether to retain or retrench the driver. Rewarding good performers monetarily or otherwise will help increase driver productivity.

5. Communication

Communication with the fleet team and drivers is another productivity challenge faced by the management. Miscommunication with the fleet drivers often results in loss of time and additional cost. 

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Communicating with drivers on the road can be difficult. Fleet managers spend hours trying to reach drivers on the road and the other members of the fleet team. This is a waste of time which could otherwise be used productively.

Communication software helps in relaying messages and orders to the drivers with clarity. Messages are sent directly from the vehicle to the managers regarding their on-road status and expected time of arrivals without distracting the driver.

These regular updates keep the management in touch with the field team. Response time to unexpected events is quick avoiding the occurrence of major catastrophes.

Prompt communication is certainly a time and money saver, the two main factors influencing greater productivity.

6. Inability to Deliver

The fleet managers often complain of their inability to adhere to delivery schedules which impacts their business negatively. The inaccurate estimation of delivery times and erratic delivery of goods causes customer dissatisfaction. This causes undue frustration to the fleet management and discord in their relationship with the customer.

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The customer requires to know the exact time frame within which the goods can be delivered and the exact date of delivery. A digitized software application monitors and provides the customer with the required information with great clarity and accuracy.

Read Also: Top 5 Tips to Increase Efficiency of Your Fleet

Fleet managers can provide a precise time of delivery to the customers. Any change or delays can be communicated quickly and with ease.

This automated system will help to reduce logistics costs. It reduces the time spent by management on trivial issues thus freeing them up to focus on greater aspects of customer service. An efficient fleet management program alleviates the management team, drivers and customers from a lot of stress.

Conclusion

Fleet management has to be on their toes as the operating environment is volatile and fast-changing and is a productivity challenge.

Eliminating manual administration and data entry system, instituting safety training for drivers and depending on unreliable data while reducing expenses are the basics which have to be focused on to keep the fleet operations profitable and productive.

Top 15 Trends in Commercial Fleet Management

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Fleet management is the function of companies depending on transportation for their business to organise and coordinate their vehicles to improve efficiency, reduce costs, provide better services, reduce risks associated with vehicles, all while having 100% compliance with the government regulations.

With the emergence of e-commerce, the efficiency of fleet management has become all the more important. Even though the concept of fleet management has been around for a very long time, new technology has made it more simple and organised.

Read Also: How To Start a Vehicle Tracking and Fleet Management Business

Managers have found ways to use the technology to their greatest advantage thus making them the top trends in commercial fleet management.

The main objectives of commercial fleet management are:

  • Efficiency
  • Minimisation of operational cost
  • Maintain vehicles
  • Increase safety
  • Coordination

Improvement in technology available to fleet managers makes all this possible as long as they know what technology is best suited for their operations and how to derive the most benefit out of it.

Some of the top trends in commercial fleet management are as follows:

1. Increased Use of Telematics

Telematics has become the basis of modern-day fleet management. It is a combination of telecommunications and informatics that managers use to monitor their vehicles using GPS and other navigation systems.

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Any information about your vehicle is available in real-time. Insight into the driving pattern and behaviour of the driver, engine maintenance, spare part inventory, fuel economy, estimated arrival time, etc. can all be obtained through telematics.

With the help of this technology, the cost of operation is reduced as fleets are being managed more efficiently and vehicles are utilized optimally.

2. More Reliance on Data

The trend of using data in fleet management has been around for several years now and it is growing more prominent every year. Managers collect data points, analyse trends and make well-informed decisions.

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This allows fleet managers to take a proactive approach towards their operations. Data gives them an insight into things like the best routes to take, what time to take those routes, predictive maintenance analysis, driver behaviour, climatic conditions, etc.

3.Autonomous Truck Technology

Autonomous trucks or self-driving trucks are the newest trends in commercial fleet management. It has gained a lot of attention in the past few months.

Instruction on how to use autonomous vehicles and details about these vehicles can be obtained by contacting popular technology companies like Tesla and Waymo. Many fleet management companies are planning to include more autonomous trucks in their fleets.

Latest car technologies like vehicle to vehicle communication and forward collision avoidance algorithm systems can help improve road safety. Even though there are still some safety concerns regarding autonomous vehicles, it is already being advertised as a safer alternative to traditional driving.

4. Video Analytics

Video analytics helps in monitoring the behaviour and health of truck drivers in order to reduce accidents. Unnecessary fuel consumption can also be minimised. It is one of the most popular trends in commercial fleet management and logistics industry now.

To install video analytics, onboard computers with 4G and GPS, Internet Protocol (IP) cameras, accelerometer and visual analytics software is required.

5. Advanced Driver Assistance Systems

Advanced Driver Assistance Systems, more commonly referred to as ADAS, are artificial intelligence-based systems that are installed inside vehicles to assist the driver in a variety of ways.

Read Also: Telematics For Fleet Management – All You Need to Know

These systems can identify different environmental conditions and driver behaviour and make necessary adjustments to ensure safety. It can also help drivers adjust to different traffic signs; avoid pedestrians, obstacles and other dangers.

6. Dash Cam Monitoring

Most of the accidents on the roads happen due to distracted drivers who are either using their phones, eating something, talking to passengers or even dozing off. Dashcams (dashboard camera) are used to monitor drivers so that such distracted behaviour does not occur.

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A single accident can cause a huge loss to a fleet management company in the form of loss of reputation, compensation, insurance and other legal costs. The presence of dash cams in vehicles makes drivers more responsible and in a great way help in the safety of everyone on the road.

7. Predictive Maintenance System through IoT

Telematics has helped managers to maintain their vehicles proactively but with the emergence of IoT, predictive maintenance is taken to a whole new level.

Things that are not noticed externally like when the components of the vehicle is overheated or when the engine is likely to fail are sensed by the IoT sensors and drivers are alerted about it.

Regular services of the vehicle and fixing problems before the entire thing fail reduce operation costs and helps the vehicle last longer in its best conditions. The cost of replacement of vehicles in case one fails is also no there. 

8. Employee Recruitment and Retention

Hiring and retaining skilled workers is a huge task for fleet management companies especially since the labour supply has reduced.

There is a huge demand for workers with necessary skills and since they are very rarely available, companies make big offers to attract them, putting smaller companies at a huge disadvantage. Talent is taken away by the bigger companies by providing attractive incentives such as signing bonuses, performance bonuses and professional development training.

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Retaining employees is also another important task for them and for that the employees have to feel involved and there should be a certain level of transparency in the management to build loyalty.

9. Transition to Synthetic Motor Oils

The use of synthetic motor oil in place of traditional mineral-based motor oil is increasing as synthetic motor oil has fewer impurities and robust additives making it last longer.

It does not break down as fast as mineral-based motor oils and retains its viscosity for a longer period. Synthetic motor oils help to reduce tailpipe emissions and maintain corporate average fuel economy standards.

Synthetic oils allow increasing the gap between predictive maintenance intervals. Even though the cost of the oil is higher, a transition to it reduces the maintenance costs of the vehicle.

 10. Focus on Risk and Safety

One of the major concerns nowadays is the safety of fleets and avoidance of risk. Fleet managers everywhere are focusing more on safety precautions so that their vehicles and drivers, other vehicles on the road and the pedestrians are always safe.

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This is a major concern and great emphasis is put on hiring competent drivers who will abide by the company regulations and observe safety procedures.

 11. Use of Electric Vehicles

More and more fleet managers are now showing interest in electric vehicles for their fleets. Plans for adopting electric vehicles are slowly gaining momentum.

Electric vehicles are better for the environment as it reduces carbon emission. Fleet managers are getting interested in electric vehicles because of the elimination of fuel costs and a decrease in repairs.

Electric vehicles may replace conventional vehicles in intermodal ports, last mile delivery trucks and other short stop trips. The one major obstacle to adopt electric vehicles is the lack of charging infrastructure. Ports for charging the vehicles also have to be set up in order for the adoption to be effective.

 12. Mobility as a Service (MaaS)

Mobility as a service is a shift from personally owned vehicles to mobility offered as service. Modes of transport are offered to customers based on their individual preferences.

Read Also: How Can We Upscale Our Business?

This is usually seen in services like Uber, Ola and Lyft. However, this trend is now being spread to truck fleets also. Usually, fleet managers have their own trucks and use it for their services only.

But nowadays different fleet managers are pooling their vehicles to provide the best service according to the needs of the people that employ them. Different companies are sharing their vehicles to provide a variety of options for their customers.

 13. Increased Use of LED Lighting

Fleets usually used strobe lighting in their service vehicles. But nowadays, there is an increasing trend of using LED lighting as brake lights, turn signals and emergency lights. LED lights are being used more because of their long lifespan, ease of installation and increased intensity.

14. Implementation of Radio Frequency Identification Tags

Radio Frequency Identification Tags are a type of tracking system using radio waves. This is used to identify and track inventory and assets.

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The cost of implementing and using RFID tags is getting lower with improvement in the technology making it very cost-effective. An advantage of RFID tags is that it reduces the amount of lost cargo resulting from pilferage.

More fleet managers are using RFID tags to keep track of the cargo that is transported in their vehicles.

 15. Leveraging Technology to Manage Fleet Costs

When so many advanced technologies are available to the managers, it is their duty to make use of these technologies to the maximum extent so that the cost of operation can be reduced.

First of all, telematics makes fleet management an automated process, thereby reducing the time spent on manually updating their database and reducing the risk of errors. There is also a reduction in costs as the number of employees can be reduced.

IoT and telematics help in properly scheduling predictive maintenance of the vehicles thereby reducing the risk of sudden failure of the vehicle and eliminating the cost of replacing the vehicle.

Insurance rates are increasing steeply nowadays. All fleets have to have an insurance policy. With the help of dashboard cameras and video analytics, driver behaviour can be observed to reduce risks and decrease insurance premiums.

Conclusion

The Fleet management industry is developing every year as newer technologies are introduced. With an improvement in technology comes greater competition. Identifying and following the trends of the industry can help managers stay ahead of the competition.

Discussed above are the top trends in commercial fleet management that managers use to make their operations more efficient and organised. Nowadays, following traditional methods of fleet management will get you nowhere.

Regulations enforced by the government keep on changing and everyone is in a race to find ways to comply with these regulations while increasing their business also. Managers have to choose the technology they think is best suited for them and use it in their business to help them succeed.

7 Advantages of Car Rental Software for Business

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Car rental software helps to automate the functions of the business operation. The advantages of car rental software are many. 

First and foremost, the software helps in reducing the workload. It helps to manage large quantities of data required for the smooth functioning of the operation.

The software helps in generating timely reports for the business owners, drivers and customers. Car rental software can be customized to meet the demands of the individual business owners.

The client needs are assessed to provide tailor-made programs for specific car rentals. A 24/7 operation is possible with this software. The software ensures prompt payments which helps run the business profitably.

All the complications involved in renting out cars by manual processes can be avoided by using car rental software. It can save time, monitor cars and communicate clearly.

1. Ease of Operation

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Car rental software is user-friendly and accessible to all.  The software is compatible with almost all devices both mobile and desktops.

It is very easy to use on the move with smartphones and other hand-held devices. Car rentals can provide quotations for the entire fleet with a single click. Prices, discounts and promotions can be communicated with ease.

Car rental offers can be configured to suit the requirement of the customer. Optional facilities and products can be offered to increase business revenue.

Rents can be charged by the hour, day, week or month. Invoices and vouchers can be printed instantaneously.

The software can be customized at reasonable rates. The software allows customers to login easily. They can rent a car at anytime and anywhere.

It is accessible by multi-users at any point in time. The software supports multiple languages.

Read Also: Benefits Of Online Car Rental Software

Real-time operation is the biggest advantage of car rental software. Other services available on the web like different payment methods, other car rentals around the world etc. can be integrated with the car rental website.

2. Vehicle Management

vehicle management-advantages of car rental software

All information related to the vehicles in the fleet – vehicle number, registration number, insurance details, seating capacity, driver details can be added by the rental agent. The availability of cars can be known anytime.

Trip details can be obtained with ease. The software can perform check-in and check-out of vehicles, take snaps of vehicle inspection details, can sign rent agreements digitally.

The software can detect damaged or lost devices when the car is returned. If required the customer can be billed. The software notifies as to when the maintenance of the cars has to be done.

All administrative data – staff details, payroll, attendance records can be managed efficiently using the software. The software can send emails and keep records accurately.

Communication with employees can be done in a single place. The system provides the employee with details of tasks and which customers have to be contacted.

Know-your-vehicles-dy-t0-day-stories.

Customer information and prior records can be easily stored on the software. Detailed reports on any function can be obtained with just a click. Documentation on paper is not required.

3. Quick Booking

quick booking-advantages of car rental software

The software facilitates the management of reservations. The rental program allows customers to rent vehicles with ease. The entire booking process can be carried out digitally with proof of documents uploaded and rental agreements signed digitally.

 Instant confirmation and reservation numbers are obtained. This is much faster compared to the traditional face-to-face walk-in processes.

Rental periods can be extended automatically.  Customers can be notified and reminded before the expiry of the rental period.

The software can be configured for different services for each type of car. The customers can opt for the car of their choice. The advantage of car rental software is a streamlined booking system to the satisfaction of the client.

4. Branding

branding-advantages of car rental software

A software application for any business increases the online presence of the business. This applies to the car rental business too.

This exposes the business to a wider audience and expands the client base. This increases the brand value which in turn succeeds in attracting more customers.

A website can be configured wherein all the rental services provided are included and from where bookings can be done right away.

The application can be updated periodically with the latest information and facilities offered.

The online reviews and comments from previous customers help the potential users to evaluate and select the services of the rental agency. All this can be done with speed and in minimal time.

5. Real-time Tracking

real time tracking-advantages of car rental software

The car rental software is GPS enabled. This helps to track vehicles in real-time.

Read Also: 10 Best Car Insurance Companies In Dubai – UAE

The exact locations of all the vehicles in service at any point in time can be known with a click of a button. This is a boon to business owners.

This way they can ensure the safety of their fleet and react immediately in adverse circumstances.

The software helps in connecting the car owner and the drivers with the least effort. The trip details are recorded automatically saving the driver’s time.

The entire details can be viewed on a single screen. Tracking cars will help in avoiding confusion and unnecessary calls.

6. Quick Billing & Payment

quick billings and payments-advantages of car rental software

The advantage of car rental software being digital is that bills and invoices can be raised immediately. The software directly links the vehicle, usage time, package offered and the customer.

Rental orders, schedule, delivery, return and the invoice raised can be viewed on a single platform. The multiple payment methods available on the internet are integrated with the software. This facilitates quick and easy payment for the services utilized.

The transactions made online help in assisting the cash-flow of the business. Immediate payments ensure that money is credited in real-time which help to reduce the receivables.

7. Customer Benefits

customer benefits-advantages of car rental software

The advantage of car rental software to the customer is enormous. It enables the customer to choose the type of vehicle, the date and time of pickup, the place of pickup and drop-off.

The customer can book vehicles for travel on an hourly basis, short distances or outstation. The detailed listing of cars helps the customers to identify the car they need.

The prices and discounts offered are incorporated into the system. Once the car has been booked, they can check the status of the arrival of the vehicle and get confirmation alerts via SMS or email.

Conclusion

The advantage of car rental software is the access to information anywhere, anytime from multiple devices. As all data is saved in one place external storage space is not required.

Read Also: Top 10 Luxury Car Rental Companies In Dubai

It is imperative to choose the software that will streamline the operational aspects, financial functions and at the same time is flexible enough to win the satisfaction of the customers.

Top 10 Transport Companies in Dubai

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The Transportation industry is the backbone of any economy. Transport companies are vital to the growth of Dubai. The transportation industry has evolved from being just delivering a product from one destination to another.

Customers look for value-added services and are concerned about the safety and timely delivery of their products.

Know-your-vehicles-dy-t0-day-stories.

Dubai is the hub of the logistics industry in the Middle East and transportation forms the basis of any logistics industry. Different businesses require different types of transportation.

Read Also: Driving Rules in UAE – All You Need To Know

Here we look at transport companies in Dubai who cater to the different sectors.

1. Allied Transport Company

Allied transport company | transport companies in dubai

The Allied transport company offers trucking services within the UAE and across the GCC. They have more than 1000 trucks and 2800 trailer beds in operation.

Their fleet consists of various chassis length trucks and trailers to transport containers of different sizes and specifications. They provide tailor-made solutions for individual trucking needs.

This helps the customer to save on the costs of owning the equipment and the associated overheads. They undertake retail distribution and transportation of dangerous goods per governmental regulations.

The temperature-controlled refrigerated vehicles transport temperature-sensitive products like pharmaceuticals and perishables. Their fleet of trailer handles over-sized shipments and automobile delivery.

2. Al Futtaim Logistics

Al Futtaim Logistics | transport companies in dubai

Al Futtaim Logistics is one of the leading transport companies in Dubai, UAE. The company established three decades ago is a top logistics company with a wide global reach.

The company operates with a fleet of car carriers, refrigerated trucks, low bed and curtain side trailers and side loaders for container transport.

Al Futtaim Logistics excels in the delivery of goods with speed and safety. The logistics division ensures optimal loads and routes for transportation and distribution.

Their trucks and trailers ensure prompt deliveries to both retail and ad hoc customers in the supply chain. Their vehicles are fitted with vehicle tracking systems to monitor vehicle and driver efficiency.

3. Royal Truck Transport

royal truck transport | transport companies in dubai

The company has a fleet of trailers – low bed, flatbed, curtain side, box, skeleton and tipper types. They also supply cranes, forklifts, JCB, shovel, bobcats and generator sets to construction companies

They provide transportation for a door to door delivery of general cargo and containers within the GCC. Their low bed trailers transport heavy equipment.

4. Global Shipping and Logistics

global shipping and logistics | transport companies in dubai

Global Shipping was incorporated in 1975 in Dubai as a transport company.  Their expansive storage and warehousing facilities enhanced their transportation function making them the best logistics and distribution company in the Middle-East.

The logistics division manages the fleet of trucks to suit individual customer needs. The transportation services are tailor-made to provide safe, efficient and cost-effective transportation for the discerning customer.

Their expertise in transportation is the basis for their success in the field of logistics.

5. Zam Zam Transport LLC

zam zam transport LLC | transport companies in dubai

Zam Zam transport has been in operation for about two decades. Among the passenger transport companies, Zam Zam rates high in the area of bus rental services.

Their fleet consists of about 250 vehicles -economy and luxury buses and vans with seating capacities between 15-80 seats.They provide safe student transport for schools and colleges.

Read Also: 31 Ways to Reduce Fleet Maintenance Costs

Their buses transport staff to companies in the Free zone and Media city.They also rent transport employees and workers of construction and contracting companies to and from their residences.

6. Famous Star Transport

Famous Star Transport | transport companies in dubai

Famous Star is a passenger transport company with a fleet of buses on rental. They also cater to staff transportation.

The staff of hospitals, medical centers, hotels, and restaurants is transported to and from their place of residence to their work locations at specified times.

Their bus fleet is chartered by companies as their employee transport on short or long term leases. Buses are available on rent for customers on a daily or weekly basis.

7. Mubarak & Sons General Transport L.L.C

mubarak & sons transport | transport companies in dubai

Mubarak & Sons Transport has been in operation for over four decades in the UAE and GCC.  They cater to the transportation needs of industries, construction sites, manufacturing facilities, oil fields, gas and power sectors.

Their logistics division keeps control of the movement of vehicles, designs optimal routes and increases efficiency.They have a fleet of trailers, tippers and machinery and equipments.

The flatbed trailers transport, containers, building materials and equipments.  Tipper trucks are widely used to transport sand and aggregates. They own cranes, forklifts, shovels and JCB’s which are rented to construction sites.

8. Al Taef Star Transport by Heavy Trucks

Al Taef transport | transport companies in dubai

Al Taef transport began operations in 2008. The company has a range of trucks and trailers delivering goods and products within the UAE. They are known for their safe and efficient operations.

Along with road transportation, they have a wide logistics network handling air and sea freight. Their warehousing facilities make handling and storage of goods easier.

9. Al Sahra Transport LLC

Al Sahra Transport LLC | transport companies in dubai

Al Sahra transport provides services in the UAE and Middle Eastern and North African regions. The company operates a fleet of heavy trucks, pickup trucks and all types of trailers including flatbed, curtain- sided, box, temperature-controlled and low bed.

They are reliable transporters of oil-field supplies, gas and petrochemical products. They transport machinery and heavy equipment for manufacturing and construction projects. Their services are manned by a professional team dedicated to safety and reliability.

10. Cool Freights Transport LLC

Cool Freights Transport has been in the business of transporting refrigerated goods for almost 30 years.  They own a fleet of refrigerated and thermally protected trucks and vans of capacities ranging from 3 to 10 tons with different options for temperature settings.

Their main focus is on delivering perishables like fruit, meat, dairy products, and beverages to supermarkets, retail stores, cafes, restaurants, etc. and temperature-sensitive products like pharmaceuticals to hospitals, dispensaries and drug stores.

Read Also: What is fleet management – All you need to know

The storage space in the van can be partitioned and set at different temperatures to facilitate the delivery of products economically.

The Future Of Transportation

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Transportation has undergone a sea-change of transformation during the past 200 years or more. From the age of steam engines to today’s driverless cars transportation has experienced revolutionary changes.

The future of transportation is extremely bright. The technological breakthroughs and constant innovations will keep the transportation industry evolving and encompassing wider areas.

Know-your-vehicles-dy-t0-day-stories.

Transportation and logistics form the backbone of any economy.  Every activity is dependent on transport whether by road, rail, sea and water.

Read Also: 8 Tips for Managing Fleet Vehicles

Recent inventions have incorporated aspects of safety, speed and time to reduce risks and improve efficiency.

Factors that affect the Future of Transportation

Environment and technology are the major drivers that will revolutionize the transportation industry. The consideration of environmental issues has to lead the development of technology for the optimization of transportation services.

Transportation is vital to a growing economy, in delivering commodities and connecting people. But all forms of transport pollute the air. The push for cleaner environments has led to innovations that reduce pollution and carbon emissions from the vehicles.

The environmental issues are a matter of serious concern. It becomes more of a challenge with the number of cars and vehicles on the road set to increase in the coming years. Transportation has to ensure efficient and cleaner methods to shift goods and people.

Manufacturing different types of engines and using a different type of fuel for different types of vehicles will meet the challenges of the future of the transportation industry. There have been major developments in the field of transportation where prototypes have been tested and found viable to be used.

Alternate fuel includes solar, hydrogen, electricity, propane, natural gas and liquid petroleum. Fuel from agricultural waste is also being considered. Most of the alternative fuels are less expensive than normal gasoline. They are more energy-efficient and of less hazard to the environment.

Electric vehicles, both buses and cars, run with zero emissions and are noiseless. Apart from the availability of charging stations, they are comparatively maintenance-free.

Buses and trucks run on alternate fuels other than conventional petrol and diesel. Some of the trains and ships are hydrogen-powered.

Taking these developments one step further, inventions such as the following have set the future of transportation at a faster pace and cleaner than before.

1. Self-driven cars

Self-driven-cars-Future-Of-Transportation

Vehicles are programmed to absorb data from the environment using the software, sensors and cameras on board. The self-driving feature responds to this data. Self-driving cars aim to make the roads safer, free driver time and lower stress.

2. Smart Cars

Smart-Cars-Future-Of-Transportation

A smart car is a compact and fuel-efficient vehicle. Cars have self-parking and driving assistance features. The new technology makes the drive easier for the driver and the ride more comfortable for the passengers.

Electric and hybrid cars are gaining ground as they comply with environmental and pollution criteria. They are emission and noise-free.

Though the issues of charging, distance travelled on single charges, the number of passengers that can be accommodated and smaller trunk space pose doubts, these cars have become common these days.

3. Autonomous Trucks

Autonomous-Trucks-Future-Of-Transportation

Different models of autonomous trucks have been tried and tested. An 18-wheel autonomous truck, launched by Daimler, performs similar to an auto-pilot in an aircraft and is not completely driverless. Safe distances and consistent speeds are maintained.

A driverless truck which can be controlled by a remote operator was manufactured by a Swedish company. Uber’s self-driving vehicle conducted a trial delivery travelling 120 miles. The UK is testing self-driving truck platoons to reduce carbon emission and increase efficiency.

4. Future of Aviation

Future-of-Aviation

Driverless drones have been designed as air taxis and aerial service deliverers. Volocopter, an unmanned two-seater flying vehicle, was tested in Dubai as a potential air taxi.

Read Also: 7 Essential Skills To Become A Successful Fleet Manager

Amazon is speeding up delivery service using unmanned aerial vehicles. They promise delivery of products to customers in less than 30 minutes. They have a patented drone that can be recharged connecting to an electric car in motion.

5. Cargo Ships

Cargo-Ships

Remote-controlled ships that can transport goods are being developed by Rolls Royce. Multiple ships can be controlled by a single land-based hub. The absence of crew on board will make the operation cheaper. There will be more space for cargo also.

6. Future Rail networks

Future-Rail-networks

The high-speed bullet trains of Japan exist from 1964. From then many countries have been planning to start similar trains. Though progress has been very slow high-speed rail networks are being considered. High-speed rails and Maglev trains can even replace air travel for considerable distances.

The Hyperloop developed by Elon Musk is an underground rail network with speeds of 240 mph. Other developers are hoping to achieve three times this speed.

7. Future of GPS devices

Future-of-GPS-devices

Modern GPS devices are packed with newer software and are versatile. These devices calculate the mileage, estimate time of arrival, adjusts to weather conditions and traffic conditions.

GPS devices are inevitable in the future. The data provided by the device is enormous and is of utmost importance in tracking the vehicles in real-time.

8. Gyroscopic Vehicles

Gyroscopic-Vehicles

Vehicles propelled with gyroscopes and hovering on monorails takes the future of transportation to its peak. These cars are an answer to the issues in transportation.

The gyrocars are similar to buses or trains. They can move along city roads and raise their body on built-in stilts to drive through traffic congestions.

9. Personal Transportation pods

Personal-Transportation-pods

Transportation pods reduce personal injury and the risk of crime as there is space only for one passenger. These pods are used where there is overcrowding in vehicles which leads to theft and crime. These pods are used in the neighborhood of Heathrow and at Masdar City in Abu Dhabi.

10. Conventional methods

Since the future of transportation depends on climate change, carbon emissions and non-fossil fuels, cities promote walking and bicycling. Walking school buses prevail in many parts of the US. Electrified bikes and scooters and docked bikes are a solution to micro-mobility.

Car-sharing and mass transit systems increase the number of users of each vehicle eliminating individual rides and preventing traffic congestion.

The future of transportation in cities lies in affordable solutions to urban transportation.  The governments have to take initiative and make investments to provide smooth and clean rides to the citizens.

Read Also: What Are The Benefits of Fleet Management Software?

The future of transportation is surely changing with the times. The vast amount of data used to design delivery routes, track traffic, receives payments; pay insurances, etc. provides ample insights to make the transportation system more efficient and safer.

The future of transportation according to experts is shared between electric and automated. The fully electric and automated vehicles will prove to be more cost-effective, energy-conserving and convenient than private owner-driven vehicles.

Telematics For Fleet Management – All You Need to Know

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Fuel and maintenance costs, driver wages, and tires constitute a major part of fleet operation. This is when telematics-based fleet management solutions can be of great help to fleet operators.

Know-your-vehicles-dy-t0-day-stories.

Innovative telematics solutions help to improve the efficiency of fleet management and supply chain logistics as they enhance real-time visibility and provide data for optimization of procedures and processes.

Read Also: How Does IoT Help In Fleet Management?

It enables fleet operators to maintain product integrity, optimize shelf-life, and reduce losses and insurance risks right across the supply chain.

What Is Telematics?

In fleet management, telematics refers to the technology employed to monitor a variety of information related to a fleet of vehicles.

What-Is-Telematics

Telematics-based systems glean such information as the location of vehicles, the behavior of drivers, vehicle activity, engine diagnostics, and allow operators to visualize the data on customized software platforms. This enables fleet operators to optimally manage their resources.

In the word ‘telematics’, ‘tele’ refers to remote communications and ‘informatics’ refers to information processing. Telematics has positively impacted the operation of several industries, but firms managing vehicle fleets are the major beneficiaries.

Businesses across sectors that need to manage fleets have adopted telematics to improve reliability, increase efficiency, boost standards of customer service, and enhance their bottom line.

How Does Telematics Work?

Telematics-based fleet management solutions make use of sensors and the Global Positioning System or GPS technology sensors to gather and transmit data to fleet operators to help operators manage their fleet.

While the GPS technology powers live visibility – vehicle location, speed, and movement between points of interest through geofencing – sensors capture data related to driver activity such as aggressive acceleration, erratic cornering, and harsh braking.

How-Does-Telematics-Work

Sensors are also made use of to monitor in-vehicle activities such as door opening, trailer temperature, and raising the tail lifts.

Telematics-based solutions pull engine diagnostics data directly from the in-vehicle diagnostics systems. They provide real-time data related to vehicle odometer readings and fuel efficiency. This helps fleet operators to employ appropriate fleet maintenance solutions.

The data thus generated is stored in the telematics device installed in each vehicle. The data is then transmitted over cellular networks to secure servers.

The central data hub processes the data and provides easy-to-understand visualizations with the help of fleet management software to enable managers to optimize the operation of their vehicle fleets.

Telematics for Fleet Management -Avantages

Telematics technology was developed in tandem with the advancement of Internet technology during the mid-1990s. The development of telecommunication technologies during this period also contributed to the implementation of new ways of remote communication.

Telematics-for-Fleet-Management

The fleet management programs that are available today are capable of helping firms manage all sizes of vehicle fleets (from those having a handful of vehicles to those that operate a few hundreds of vehicles).

These fleet management solutions deliver key improvements across the board. Today, telematics is used not only for asset tracking purposes but also for improving driver and vehicle performance and maintenance management.

Telematics has already been established as the standard across industries and is playing a crucial role in what has come to be termed as the Internet of Things that Move or IoTtM. Specifically, it relates to the field of freight and transport.

Read Also: What Are The Benefits of Fleet Management Software?

IoTtM encompasses location tracking, equipment operation, and driver monitoring (driver and engine hours). As such, the main benefits of using telematics for fleet management include the following:

Reduction in fuel costs

Fuel cost is the most important factor that most fleet operators have to contend with. This is because it has a direct bearing on the operational efficiency of a fleet.

Therefore, it is crucial to detect and cut down excessive fuel consumption to improve overall efficiency. Telematics helps fleet operators achieve this through route planning, removal of job site bottlenecks, and reduction of engine idling time.

Also, the technology enables detection of unauthorized vehicle/equipment usage. All these help firms in cutting down fuel usage.

More cost-effective maintenance

Telematics technology provides managers with warning signals as and when vehicles develop mechanical issues. This allows managers to address the problems as early as possible.

This, in turn, reduces the downtime of vehicles. It makes scheduling of preventative maintenance activities easier and simpler and maximizes the uptime of vehicles.

Improved communication

In the past, it was a challenging task to keep in touch with the drivers in the field. Telematics has contributed a great deal in simplifying the communication process and significantly reducing the need for drivers to check-in and report.

It has helped in automating most of the process. Also, it has ensured that managers have faster access to the required data. This means drivers can focus more on doing their job well.

Increased safety

Safety is one of the crucial factors that operators of vehicle fleets have to deal with. Telematics helps them in this respect by monitoring the behavior of drivers and vehicle performance.

It allows managers to detect unsafe practices such as over speeding and address them as quickly as possible. Further, telematics enables emergency assistance to be directly given to those that need help by way of location tracking.

Vehicle Management

As telematics-based fleet management systems allow managers to keep track of each vehicle, it is easy for them to quickly assign jobs to the drivers and do route planning more efficiently.

Further, these systems track vehicle idling, consumption of fuel, and provide service alerts. Such data helps managers make informed decisions as regards vehicle utilization and reduce costs.

Fleet Compliance

Meeting regulatory compliance requirements and avoiding costly penalties are essential to achieve higher fleet operational efficiencies.

These systems create accurate work diaries and ensure that drivers are taking breaks as per the prescribed schedules.

Insurance risk assessment

Insurance companies may make use of telematics for monitoring driver behavior. This enables them to assess risk factors more accurately and accordingly make adjustments to their insurance premiums.

This is because a fleet management telematics device also reports when a vehicle has been used outside the geofence.

Future of Telematics-based Fleet Management Systems

Fleet telematics is well poised to see exponential growth soon as computer applications are being developed to take full advantage of the increased usage of GPS units, enhanced processing power, and extensive use of mobile devices.

Read Also: What is fleet management – All you need to know

Since 2007, fleet management systems have seen double-digit growth as more and more fleet operators recognize the need to monitor fleet activity, control costs, and ensure regulatory compliance.

10 Best Car Insurance Companies In Dubai – UAE

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A vehicle insurance policy is mandatory for every vehicle owner whether it be cars- small passenger or luxury, or heavy vehicles-commercial trucks or trailers. In the UAE, a motor insurance policy is a must.

The motor insurance policy protects the car from unforeseen damages.  Losses incurred due to theft, fire and accidents are covered by the insurance.

Know-your-vehicles-dy-t0-day-stories.

There are two types of insurance policies – comprehensive insurance which covers losses arising from theft, fire or accidents and third party insurance – which helps to cover damages caused by your car to a third party.

Read Also: Driving Rules in UAE – All You Need To Know 

The various insurance companies offer different options. It would be worth the while to check out all of them before opting for a vehicle insurance policy. Listed are companies in UAE offering motor insurance policies.

1. Axa Car Insurance

Axa-Best-Car-Insurance-Companies-In-Dubai

AXA insurance is one of the top insurance brands available in UAE. It is ranked no. 1 globally. AXA provides both comprehensive and third party insurance. 

Their online portal offers 10% discount if the insurance is availed online. Claims can be submitted online or by calling customer care.

AXA offers GCC cover, Oman extension cover, agency repair, 24/7 roadside assistance, off-road cover. Besides, the insurance will get the RTA inspection done if required.

AXA offers pick up and drop off services to the repair centers and back.  Fire and theft cover, and also insurance on personal belongings while travelling by car can be availed if and when required.

2. Oman Insurance Company

Oman-Best-Car-Insurance-Companies-In-Dubai

Oman Insurance Co. has been providing motor insurance for more than 30 years in the UAE.  They provide both comprehensive and third party liability insurance to both commercial and private vehicles.

The insurance offers GCC cover, Oman extension cover, agency repair and 24/7 road assistance.  They also offer protection from natural disasters. Personal accident cover for both driver and passengers up to Dhs. 200,000/- and third party liability up to a maximum of 3500000/- can be availed. Emergency medical expenses of Dhs. 5000/- per head and Dhs.2500/- for loss of personal effects can be availed.

3. AIG Car Insurance

AIG-Best-Car-Insurance-Companies-In-Dubai

AIG is known for being a ‘one stop’ insurance portal offering quick and customized services.  Their policies are designed for keeping customer’s safety as a priority. Their online services provide fresh quotes, helps in the renewal of insurance, and assists in car hire replacement. 

The insurance policy is valid for 13 months. The benefits offered by AIG include GCC cover, roadside assistance, agency repair, ambulance fees, off-road cover, dent repair, car hire and 12 months waiver of depreciation.

4. Noor Takaful Car Insurance

Noor-Best-Car-Insurance-Companies-In-Dubai

Noor Takaful insurance provides extensive coverage plans for both loss and damage to vehicle and person. They provide both comprehensive and third party insurance.

The insurance offers agency repair, 24/ 7 roadside assistance, off road cover and Oman coverage. They provide cover for damage or loss to the car, new car replacement, medical expenses, wind screen damages and loss of personal belongings.

5. Al Fujairah National Insurance Company

Al-Fujairah-Best-Car-Insurance-Companies-In-Dubai-1

Al Fujairah insurance, one of the oldest, has been providing insurance cover for 40 odd years. This insurance has a wide clientele in the UAE. The insurance provides both comprehensive and third party cover.

Motor insurance cover offers agency repair and non-agency repair at any of the garages. The insurance also provides cover for theft, fire, collision, external explosion, overturning, accidents etc.

Read Also: New Vehicle Inspection Technologies In UAE 

Third party coverage includes property damage, bodily injury or death to the third party.  The benefits include driver and passenger cover to a maximum of Dhs. 200000/-, natural disasters, Oman cover and emergency roadside assistance.

6. Orient Insurance

Orient-Best-Car-Insurance-Companies-In-Dubai

Orient Insurance is also known as Motor Plus. The insurance provides benefits to customers in the UAE and also around the world. The insurance covers third party property damage to a maximum of Dhs.1, 000,000/-

The insurance covers repair at dealer or agency workshops in the first 3 years of the vehicle.  They provide Oman coverage, off-road cover and road side assistance.

The insurance offers protection against natural disasters like hurricanes, floods, storms and earthquakes, strikes and riots. Loss of personal belongings due to fire or theft up to Dhs.1000/- and emergency medical expenses, arising due to an accident, of up to Dhs. 500/- per person can be availed.

7. Tokio Marine Motor Insurance

Tokio-Best-Car-Insurance-Companies-In-Dubai

Tokio Marine provides both comprehensive and third party cover to motorists.  This insurance covers the car even when driven by an unauthorized driver. Legal liability fees are covered free of charge.

This insurance provides 3 years of agency repair, off-road cover and Oman coverage.  Vehicles can be repaired at a garage of your choice for small claims.

The insurance covers natural disasters. Personal accident benefit cover can be availed.

Third party liability of up to Dhs. 5 million can be availed. This liability can be extended to non-owned and non-hired vehicles also.

8. Abu Dhabi National Takaful Co

Abu-Dhabi-Best-Car-Insurance-Companies-In-Dubai

Abu Dhabi National is the best insurer in Abu Dhabi and UAE. They provide insurance cover to both individuals and corporate users. The benefits offered include 13 months cover, agency repair up to 3 years, roadside assistance. Free towing services in case of mechanical breakdowns, free battery boosting, free puncture repairs, free fuel delivery are offered.

Emergency medical expenses and loss of personal items in the car due to fire or theft is covered.

Third party liability includes death or injury to any person except the insured or the driver and damages to property and material of a third party.

9. Gargash Insurance

Gargash-Insurance-Best-Car-Insurance-Companies-In-Dubai

Gargash Insurance Company provides customized solutions to suit the requirements of new car insurance or renewal of existing car insurance.

The company provides extended agency repairs to 5 years, GCC cover, Oman Cover and Off-road cover. They offer a free car registration facility.

Personal accident cover for driver and passengers, accident and breakdown cover, rent-a-car cover can be availed. The insurance offers protection against natural calamities.

Comprehensive cover is provided up to 10 years from the date of first registration of the vehicle. Third party liability covers up to AED 5 million can be availed.

10. Salama Takaful Insurance

Salama-Best-Car-Insurance-Companies-In-Dubai

Salama Takaful provides motor comprehensive, motor comprehensive (third party) and vehicle export insurance. In motor comprehensive, the company provides cover against loss or damage of the vehicle due to accidents. 

The insurance protects against theft or burglary and any damage due to external explosion, self ignition and fire.

Third party cover for damages to material and property or death and injury can be availed.

The main criteria when deciding on a policy is the extent of coverage offered and the premium the company will charge for the cover. The premium or the cost of insurance depends on the age of the vehicle, the vehicle type, the model and brand of vehicle, driver’s age, driving experience, etc.

Read Also: Upto Dh3000 Fine Awaiting Unclean Vehicles In UAE! 

Prompt service, an easy comprehensive policy and no fuss claim services are the other criteria that would help in choosing a policy.

Motor insurance companies are many and the benefits offered are varied. It would be advisable to compare the policies of minimum five companies before a selection is made. It is up to the vehicle owner to opt for the best suited to his requirement.

How To Start a Vehicle Tracking and Fleet Management Business

Posted on by fmsupadminnxtjs

A Vehicle tracking system is the main feature of any fleet management business.  An efficient tracking system helps to reduce operational and maintenance costs. Real time vehicle tracking results in better time management and superior customer service.

All fleet management requires a GPS tracking system for their vehicles to run their business efficiently and profitably.  Hence starting a vehicle tracking business is a lucrative option.

Read Also: What is fleet management – All you need to know

Like in any business, there are various factors to be considered and steps to be taken if success is to be achieved. It is imperative to focus on key objectives.

1. Customer Segment

As there are different kinds of fleets and vehicle tracking systems, it would be advisable to first identify the potential customers for whom the service would be provided.

Know-your-vehicles-dy-t0-day-stories.

Every fleet operator would require a system. But it would be ideal to concentrate on a single segment rather than providing all sorts of services for all. This will enable one to focus on any one single customer segment and develop a system required for them.

A study of the competitors in the market, the product, their market segment size, sales efficiency and pricing would help in establishing a niche market for your product. This study will help in offering features not catered by them.

Knowing what you are going to sell and to whom makes it easier, the identification of a specific market will increase the efficiency and the business will prove successful in the long run. A successful business can be easily branched out anytime in the future.

2. Identify The Product

The core functions of the business and the customer’s expectations are to be studied.  The right vehicle tracking system, appropriate to meet the needs of the target customer, has to be developed.

The tracking company has to choose the best technology as this choice reflects directly on customer satisfaction.  Developing a new technology will be time-consuming. In new business, it is always better to outsource the services. This will be easy to implement and cost-effective.

The vehicle tracking business has to provide a focused and attractive offer to the fleet operator. An ideal offer would be a detailed, unambiguous plan stating whether the company will install the tracking units, do the GPS monitoring and manage the fleet. The charges and subsequent payments have to be listed clearly.

A fleet management business requires special features that improve its operations and reduces costs. The vehicle tracking system has to concentrate on the factors of real-time tracking of vehicles, optimization of routes and allocation of resources.

Automated notification of tasks, proof of delivery, rating and feedback are features that reduce customer complaints and increase customer satisfaction.

3. Software Selection

The tracking device will have a software and hardware component.  Even if the company manages the tracking of the fleet, the customer would also want to view the movement and location of his fleet. He would also require details on a real-time basis.

The software developed should meet the requirements of the tracking business and the fleet operator. The software’s design must be simple to use. They should have urgent tech support 24/7 and internationally.

At the start, it is recommended that the business partner with an experienced software provider. The business can be started without a big investment. The software can be upgraded when the business takes off.

The monthly software solutions are ideal for companies with a limited budget. A monthly fee is paid depending on your tracking requirement. This way expenses can be planned more accurately. 

They will install and run the GPS tracking system. They will add the business logo, domain and address. You have access to free software updates and tech support.

Read Also: What Are The Benefits of Fleet Management Software?

The unlimited lifetime software can be purchased from the providers at a one-time amount for the license. This is ideal for businesses that want to save money in the long term. Budget planning is made easier. They install and set up the system providing tech support.

4. Hardware Selection

There are many hardware providers. The factors to be taken into account while purchasing hardware are price, quality and functionality.

Price is normally dependent on the quality of the device. Price is also dependent on the quality of material used in the manufacture of the device. The place of manufacture also is of concern.

Hardware selection is based on the functions required by the customer. Simple functions like tracking personal cars may require simple trackers. But if additional features like fuel sensors, temperature sensors, fuel flow meters, etc are required then more sophisticated GPS tracker systems will be required.

Hardware of superior quality and make will be of greater accuracy and will require less maintenance. 

5. Setting up Business

Setting up the business entails obtaining the required business license from the authorities concerned. All legal formalities are to be completed. This can be done through licensed lawyers.

In today’s scenario, the business must have a professional website. Creating a website will be time-consuming and expensive. Out-sourcing to professional website building services will be affordable and faster. The website can be customized with social media and E-commerce integration.

Advertising is essential for establishing a new business.  Advertising in newspapers, magazines and on TV will be expensive compared to digital marketing platforms. 

Advertisements on different online channels have a better reach. Working out a combination of channels to advertise on to get maximum return on investment would be advisable.

6. Starting Operations

Once all the formalities have been done, the business has to concentrate on serving their customers. The business has to work towards establishing a reputation and increasing their clientele. It requires hard work to service the customers and to find new ones to make the business sustainable and profitable.

If you are new to the vehicle tracking business, it is suggested that you partner with an experienced business partner. This will help in learning the business – where to concentrate, what to avoid and how to generate profits in the short run.

An efficient vehicle tracking system will raise the fleet’s productivity and vehicle utilization. It helps to reduce the distance driven, fuel consumed, over-time and idle-time.

In addition to all this, the tracking system helps from getting lost, in accessing roadside assistance, in providing alternate routes in case of accidents or traffic blocks.

Read Also: How Does IoT Help In Fleet Management?

Vehicle tracking systems can be used for a fleet of any size or type. Driver habits can be monitored. Green house emissions and other environmental concerns can be kept under check.

Reporting and data analysis is made simple with fewer errors. Real-time notifications prompt immediate action saving time and money.